Campus Reporting Resources
The Minnesota Office of Higher Education has been collecting data on students enrolled in Minnesota's public and private institutions since 1983. Specifications for reporting data to the Office of Higher Education for two student databases, Student Enrollment Record Database (SERDB) and Awards Conferred are contained below.
Beginning with the March 2022 reporting period, non-degree-granting institutions, and providers listing trainings on the Eligible Training Provider List (ETPL), may use these templates to report enrollment and awards conferred data.
- Overview for ETPL providers
- Student Databases Manual — Non-Degree-Granting — 2023-2024
- Non-Degree-Granting Enrollment Data Template
- Non-Degree-Granting Awards Conferred Data Template
Note: Spreadsheet templates contain these worksheets
- Sample layout of enrollment or awards conferred data
- Data fields and quick guide to codes
- Upload instructions and when to send data
Sending data in a comma-delimited formatted file is preferred. However, a spreadsheet template is provided as an alternative. The templates outline how to provide data via Microsoft Excel. There are separate templates for enrollment and awards conferred data.
The spreadsheet templates contain these worksheets:
- Sample layout of enrollment or awards conferred data
- Data fields and quick guide to codes
- Upload instructions and when to send data
The Student Databases Manual contains detailed data reporting specifications as well as information on why data are collected, how data are used and how student's data privacy is maintained.
The Classification of Instructional Programs (CIP) codes are the national taxonomic standard on academic program titles. Search the 2010 CIP Codes on the Web or in print. CIP codes are needed to report student's fields of program or study for the enrollment and awards conferred database.
CIP was originally developed by the U.S. Department of Education's National Center for Education Statistics (NCES) in 1980, with revisions occurring in 1985, 1990, 2000 and 2010.
OHE is convening meetings with higher education stakeholders to review and recommend changes to our enrollment and awards conferred data collections. This group is formerly referred to as the Data Advisory Committee in state law. Members include institutional representatives and other stakeholders indicating interest in working on this topic.
For more information please contact Steve Rogness, Senior Research Analyst, at Steve.Rogness@state.mn.us.
2025 Data Advisory Committee Meeting Schedule (all meetings conducted virtually via Webex, contact Steve.Rogness@state.mn.us for details):
- Wednesday, June 18, 2025, 2pm-3:30pm
- Wednesday, July 16, 20205, 2pm-3:30pm
- Wednesday, September 17, 2025, 2pm-3:30pm
- Wednesday, October 22, 2025, 2pm-3:30pm
- Wednesday, November 19, 2025, 2pm-3:30pm
- Wednesday, December 17, 2025, 2pm-3:30pm